7th South America Gathering

What: 7th Meeting of the South American Sub Region (SASR)

When: October 23 to 26, 2025

Venue: Cusco City – Peru, Casa de la Cultura, Calle San Bernardo at 1619, Cercado de Cusco. CP. 08002

How to get there: https://cuscoperu.city/como-llegar/

Accommodation: The organization has made an agreement with several hotels that will be indicated in the event bulletins with the different options in three different participation options inclusive breakfast:

US$390.00 Essential Experience: 2-star superior tourist hostels
US$560.00 Superior Experience: 3-star hotels
US$720.00 Elite Experience: 4-star hotel

What does the fee include: Registration, materials, equipment, event kit, food at the event, guided tour during the event, ceremonies, cocktails, coffee breaks, show

Deadline registration: 28 March 2025

Theme: United by Action, Inspired by Service

Programme: Workshops, election of SRSA authorities, Memorandum of Understanding (MOU), tourism

Post tours: Services offered by The Scout Traveler Project, a strategic partner of the organization to attend post-event excursions with direct contact with interested parties at preferential rates.

Account:
The current account is: Swift BSUDPEPL 398-0019313 or
Swift BSUDPEPL 009-398-203980019313-94
Account in US dollars
Account holder: Rafael Escobar

Cost includes: All activities of the event program, food and lodging

Payment policy:
Refunds of contributions will be made, with the following conditions:

a. Refunds made are subject to taxes, charges and other financial charges from banks in general.
b. Until May 2025, up to 70% of what was contributed will be returned.
c. Until August 2025, up to 40% of what was contributed will be returned.
d. After August 15, 2025, no refunds will be made.

Cancellation policy: The cancellation policy allows withdrawals within the deadlines stipulated on each payment date. A penalty will be applied if the date expires and some or all of the investments have been made. In addition to the deductions for expenses incurred or non-refundable, financial and administrative expenses will be applied. Once the registration deadlines have expired, the deductions will be applied assuming all non-refundable expenses, administrative expenses and final concepts; a non-refundable amount of up to 100% of the fee may be assumed. The final details of the cancellation policy will be published in the event bulletins.

For more information contact: Sandra Rado This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it.

document 2025 Registration form SASR gathering _last update (130 KB)

pdf 2025 info SASR gathering (6.22 MB)

pdf 2025 SRSA, Circular cronologia - Español (31 KB)

pdf 2025 SASR, Circular cronologia - English (28 KB)

pdf 2025 SRSA, Cronologia de Envio - Español (81 KB)

pdf 2025 SASR, Time line - English (138 KB)